Information for Poster Presentations

 

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All poster presentations will be held on 7 December 2017 during lunch break.

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• A Poster is a display illustrating a project or a theory. There is a scheduled opportunity for the presenters to discuss the material with interested participants.

• Each accepted presenter will be given a notice board for them to present their teaching and learning ideas in a poster format. Presenters are expected to be ready in front of their display during the lunch break.

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Submit Presentation Video (optional)

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• It is optional for successful applicants to submit a short presentation video. All submitted videos will be made available to the public BEFORE the event day.

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Paper submission (optional)

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• It is optional for successful applicants to submit a short paper (4-6 pages). All submitted papers will be published on Expo website.

 

 

Poster exhibition

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• The posters will be exhibited at the venue from 7 to 15 December 2017.

 

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NOTES ON PREPARING SHORT VIDEOS

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1. Length and content

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• The length of the video should be within 3 minutes.

• Purpose of the video is to give people a quick introduction of the work done.

• No video editing services will be provided to presenters.

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2. Publication

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• All submitted videos will be made available to the public BEFORE the event day.

 

3. Submitting your video

 

• Upload the video file on your cloud storage platform (e.g. Office 365 OneDrive, Dropbox, Google Drive…) and send us the shareable link to expo@cuhk.edu.hk by 22 November 2017.

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NOTES ON SUBMITTING PAPERS

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1. Please email the digital copy of your paper to expo@cuhk.edu.hk by 22 November 2017.

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NOTES ON PREPARING POSTERS

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1. Designing your posters

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• The useable area of the poster board is 140 cm in height and 90 cm in width. The recommended size of the physical poster is 140 cm in height and 90 cm in width, you can put up one large poster or decide to put up a number of smaller ones instead.

• Make sure you have information about the presentation topic, name of the author(s) and affiliation on the poster.

• Using columns is a good idea. Then the presentation format can be presented in a number of columns, beginning at the left-hand side of the board.

• A brief introduction, clear explanation of the project/ teaching and learning strategy, and evaluation results (if available) should be clearly displayed on the poster.

• Focus on a few main points using clear and sufficient graphics.

• Consider using outlines or dot points for the poster presentation.

• Use a clear and readable font size.

• Please confirm the images that you provided are high enough in resolution and do not contain any copyright infringement materials.

• If your project is funded by a university/ external grant (e.g. TDG, CDG), we suggest acknowledgement of the source of funding (if applicable) should be indicated on the poster.

 

2. Poster printing and set up

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• We offer free-of-charge poster printing service for Expo 2017 poster presenters. The accepted presenters can send their poster softcopy in PDF/JPEG format to expo@cuhk.edu.hk for free printing (standard PVC poster). Those who require free printing service sure the softcopy reaches us by 22 November 2017. Please make sure each poster is no larger than the notice board display area and we do not offer editing service for your poster. If the file size is larger than 15MB, it is strongly advised that you send it via your cloud storage platform (e.g. Office 365 OneDrive, Dropbox, Google Drive…).

• If you would like to print the poster by yourself, please send your poster to us for setting up by 4 December 2017. Our mailing address is: CLEAR, Rm 502, Hui Yeung Shing Building, The Chinese University of Hong Kong.

• Alternatively, you can bring your poster to 1/F, Lee Shau Kee Building, from 2:30pm-4:30pm on 6 December 2017. Our staff will help you to set up the poster there.

• The order and location of your poster will be updated on the Expo’s website later.

 

3. The notice board arrangements

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• Poster boards will be set up for every presenter 1 day before Expo. Please make sure your posters are posted on the correct board. Please check the board arrangement with the conference helpers at the location.

• Additional notice boards can be arranged. Please contact the Expo team as soon as possible for special arrangements.

• Conference helpers will be present at the location to provide assistance with putting up the posters if you have special requirement on poster board setup.

• Presenters are reminded not to remove the posters after the event. The posters are to stay for extended poster exhibition. We will be responsible for collecting the posters after the whole exhibition period and contact you to negotiate a way for return.

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4. Supplementary materials to be considered

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• You can bring handouts, pamphlets or supplementary materials in order to assist participants to understand your innovative materials/ studies. This is a good opportunity to disseminate your work.

• Demonstration (optional)

• Wireless network covers most areas of the venue, presenters can bring along their own computers (fully charged please as power sockets are limited). Additional resources can be negotiated.

 

5. Facilitation

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• You are earnestly requested to attend to your poster and/ or demonstration stations during the poster presentation session on the date of Expo. The main purpose is to explain and demonstrate your teaching and learning project, development or project to any interested parties and answer queries. This is a good way to find new collaborators.

• If you are not available to attend the poster presentation/ demonstration on the day, you can assign your delegate(s)/ colleague(s) to facilitate the session for you. In this case, you are encouraged to inform the Expo team about the arrangements as soon as possible. Make sure that she/he knows about the arrangements for putting up the posters and/ or demonstration.

• You and/ or your delegate are welcome to bring along additional helpers to support the facilitation. However, the maximum number of all the facilitators for each station should be limited to 5.

 

6. Best poster and/or demonstration award

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• An award will be given to the best poster whose poster presentation and/ or demonstration that best addresses the innovative projects/ strategies for teaching and learning. The results will be announced at the closing ceremony.

• Judgment of the posters and/ or demonstration is made by all participants, presenters and a panel of fellow professors of the University. Each participant will be given one vote on the day of the event.
  
  Posters will be reviewed and scored based on the following criteria:

  • Abstract - states clearly the project objective(s), current status and how it is relevant to enhancement of teaching and learning (10%)

  • Topic - addresses meaningful teaching and learning purposes (promotion of strategies that are transferable to multiple contexts) (25%)

  • Content and relevance - explains the project clearly. If the project is still ongoing and evaluation results are not yet generated, more emphasis can be put on the explanation of objectives and approaches. (25%)

  • Presentation - clear, concise and coherently sequenced. (20%)

  • Question handling - responds clearly, and demonstrates understanding of the project in terms of the objectives, method, results, and the relevant knowledge of subject area when answering enquiries. (20%)

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